The Summer Swing – 7 Tips For Getting the Most Out of Your Next Outdoor Event

With summer just around the corner, more people are starting to think about the next event on their calendar. With that said, planning can be a complicated process, which is why we have outlined 7 tips for getting the most out of your next outdoor event.

EQUIPMENT

Planning the perfect outdoor event requires elaborate preparation of equipment, whether it be elements such as marquees for shelter or the necessary furniture and fixtures, such as chairs and lighting. Comfort in the outdoor setting is crucial and, therefore, ensuring the use of quality equipment that doesn’t crumble in the thick of your outdoor event is paramount.

VENUE

A fitting venue is vital! Fundamentals such as size and location will determine whether you will get the most out of your next outdoor event. Simple mistakes, such as picking a venue that is too large or choosing a location that is too far, can heavily influence and prove a complication to your next spring outdoor event. Try to choose a venue that sufficiently accommodates the guests in attendance, preferably in a location that is relatively accessible and nearby.

POWER

Often, outdoor events will require a power source to use necessary equipment, such as music speakers, lights and air conditioning. Therefore, try to situate your event relatively close to a reliable power source or bring a generator. Furthermore, accessories often forgotten such as extension leads and power boards can be handy, but aren’t necessary.

WEATHER

Ensure to pick a day with a positive weather forecast where people can enjoy the sun and avoid conditions such as wind and rain. These elements can be disturbing to outdoor events and can damage equipment like marquees and tarpaulins, not to mention susceptible electrical equipment. Always make sure to bring an umbrella or some form of shelter in case the weather takes a turn for the worse.

LIGHTING

The lighting of your event will heavily influence the atmosphere, among other things. It has been found that well-lit venues optimise the overall movement made by attendees within the vicinity. This can also have a tremendous effect on people’s interactions and conversations. While this is primarily related to outdoor events at night, it is important to also consider the dynamics of daylight and sufficient shade in the daytime.

HEALTH & SAFETY PRECAUTIONS

Health and safety in any setting are important, so preparing your next outdoor event with consideration of people’s food allergies and other potential hazards is wise. Getting people to comment on any allergies they may have in the invitation process and perhaps preparing alternative catering options with such allergies in mind will help you avoid unnecessary complications on the day of your event. Having a first aid kit present is necessary, as you never know when an individual will have a nasty accident that requires medical attention.

SANITATION

Sanitation is key! Ensure that food is prepared with a high standard of hygiene and cleanliness because you don’t want attendees to find a piece of hair in their dish! It is also important to consider the state of the restroom facilities, as poorly maintained facilities can put people off and make them uncomfortable. If you’re hosting your next outdoor event at your house, a good idea is to give your toilet a quick clean. However, if you decide to host your event publicly, take into consideration the condition of the local restroom facilities.

At Marquee Monkeys, we provide an elite range of marquees that are perfectly suited to any outdoor event. So, call us today and start preparing for your next event!