How To Set Up A Marquee Correctly

Proper marquee setup is essential for ensuring a successful event. Whether you’re hosting a wedding, corporate event, or party, a well-planned marquee can provide the perfect setting. This guide combines key considerations before hiring a custom marquee with practical tips for avoiding common marquee setup issues.

Key Considerations Before Hiring a Marquee

Before diving into the setup of a marquee, it’s important to plan and consider several factors to ensure you choose the right marquee for your event.

• Booking in Advance: Ensure availability and secure the best marquee for your needs by booking well ahead of time. Explore our range of marquees to find the perfect option for your next event.
• Planning the Size and Shape: Determine the size and shape based on the number of guests and the type of event.
• Knowing Your Guests and Their Needs: Consider the demographics of your attendees, including any specific requirements they may have.
• Budgeting Conservatively: Plan a budget that includes not only the marquee hire but also any additional costs such as decorations, lighting, and heating. For more tips, check out our budget planning guide.

How To Set Up A Marquee Correctly

Transforming a bare space into a stunning marquee setup requires a blend of strategic planning, creativity, and meticulous attention to detail. It’s an opportunity to bring your vision to life and create a unique atmosphere for your event. Following these essential steps to create a beautiful and functional event space will leave a lasting impression on your guests:

Ensuring Proper Groundwork

Choosing a suitable venue with the right groundwork is crucial for the stability and safety of your marquee. This involves finding a flat surface and ensuring there are no underground obstacles that could interfere with marquee setup.

• Choosing a Suitable Venue: Look for flat surfaces and check for underground factors such as gas lines or sewage pipes. For more details, see our ground preparation services as well.
• Preparing the Ground: Ensure the ground is level and free of obstructions.
• Site Inspection: Conduct a thorough site inspection to identify any potential issues early on.
• Permit Requirements: Check with local authorities to see if any permits are required for setting up a marquee at your chosen venue.

Accommodating All Guests

Make sure the marquee can comfortably accommodate all your guests. It’s essential to have enough space for seating, activities, and movement, ensuring everyone feels comfortable and engaged.

• Spacious Setup: Ensure there is enough space for seating, activities, and movement. Consider our 6-metre marquees for smaller gatherings.
• Adjusting for Guest Count: Plan for an accurate guest count to avoid overcrowding or empty spaces.
• Accessibility: Ensure the marquee layout accommodates guests with disabilities, including ramps and adequate space for wheelchair access.
• Seating Arrangements: Plan flexible seating arrangements that can be adjusted based on the event’s flow and guest interactions.

Weather Considerations

Weather can be unpredictable, so it’s important to prepare your marquee accordingly. This includes choosing a marquee that can withstand various weather conditions and having measures in place to protect against wind and rain.

• Choosing the Right Marquee for Weather Conditions: Select a marquee that can withstand potential weather issues. Our clear span marquees are excellent for all weather conditions.
• Securing Doors and Windows: Ensure proper sealing to protect against wind and rain.
• Using Heating and Cooling Systems: Depending on the season, use heaters or fans to keep the temperature comfortable.
• Weather Monitoring: Monitor weather forecasts leading up to the event and have contingency plans in place.
• Protective Covers: Use protective covers or side panels to shield guests from rain or strong winds.

Access to Electricity

Ensure that your marquee has a reliable power source for lights, speakers, and other equipment. This is crucial for the smooth running of your event, especially if you have numerous electrical devices that need power.

• Planning for Electricity Needs: Determine the amount of power needed and ensure access to sufficient outlets. Explore our audio and extras services for additional equipment needs.
• Backup Generators: Have a backup generator on hand in case of power outages.
• Electrical Safety: Ensure all electrical connections are safe and compliant with local regulations.
• Lighting Solutions: Plan for adequate lighting, including emergency lighting in case of power failures.

Ensuring the Marquee Suits the Event

A marquee should complement the theme and style of your event. Customise the decorations and layout to reflect the event’s aesthetic and create a cohesive atmosphere.

• Matching the Marquee to the Event Theme: Choose a marquee that fits your event’s aesthetic. Our wedding marquee hire options offer beautiful designs for any theme.
• Customising Decorations and Layouts: Use decorations, lighting, and furniture to create the desired atmosphere.
• Personal Touches: Add personal touches like custom banners, themed table settings, and unique lighting options.
• Versatile Layouts: Plan versatile layouts that can be easily modified to suit different parts of the event, such as ceremonies, dining, and dancing.

Conclusion

By considering these factors and planning carefully, you can ensure a smooth and successful procedure on how to set up a marquee for your next event. Whether it’s accommodating guests, preparing for weather conditions, or ensuring the marquee suits your event, thoughtful planning is key.

Ready to plan your next event with a custom marquee? Contact Marquee Monkeys by sending us an email or calling us at 1300 934 414 for expert advice and marquee hire services!